Constitution of Bolsterstone Community Group
The name of the Group shall be Bolsterstone Community Group.
The aim of the Group shall be to promote the well-being of the people of Bolsterstone and adjoining areas by the advancement of education and information and the conservation of the environment.
In order to achieve its aim the Group may:
a) Raise money
b) Open bank accounts
c) Acquire and run buildings
d) Take out insurance
e) Employ staff
f) Organise courses and events
g) Work with similar Groups and exchange information and advice with them
h) Do anything that is lawful which will help it to fulfil its aim.
a) Membership of the Group shall be open to any individual over eighteen without regards to disability, political or religious affiliation, race, sex or sexual orientation who is:
interested in helping the Group and in supporting the Management Committee to achieve the Group’s aim, willing to uphold the aims and abide by the rules of the Group and willing to pay any subscription agreed by the Management Committee.
b) The Management Committee has the right to refuse membership to any person, if in its reasonable opinion, that individual is unlikely to comply with the conditions listed in clause 4 a above and/or her/his behaviour would be likely to bring the Group into disrepute.
c) The membership of any member may be terminated for good reason by the Management Committee: provided that the member concerned shall have the right to be heard by the Management Committee, accompanied by a friend, before the final decision is made. The Committee’s decision will be final.
a) The Group shall be administered by a Management Committee of not less than three and not more than twelve members elected at the Group’s Annual General Meeting (AGM).
b) The Officers of the Management Committee shall be: the Chairperson, the Treasurer and the Secretary.
c) The Management Committee may co-opt onto the Committee any individuals, in an advisory and non-voting capacity, that it feels will help to fulfil the aim of the Group.
d) The Management Committee shall meet at least two times a year.
e) At least three Management Committee members must be present for a Management Committee meeting to take place.
f) Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote.
g) The Management Committee shall have the power to remove any member of the Committee for good and proper reason.
h) The Management Committee may appoint any other member of the Group as a Committee member to fill a vacancy, provided that the maximum prescribed is not exceeded.
6) The Duties of the Officers
a) The duties of the Chairperson shall be to:-
Chair the meetings of the Committee and the Group
Represent the Group at functions/meetings that the Group has been invited to and
Act as the spokesperson of the Group when necessary
b) The duties of the Secretary shall be to:
Prepare in consultation with the Chairperson the agenda for meetings of the Committee and the Group
Take and keep minutes of all meetings and
Collect and circulate any relevant information within the Group
c) The duties of the Treasurer shall be to:
Supervise the financial affairs of the Group and
Keep proper accounts that show all monies received and paid out by the Group.
a) All monies received by or on behalf of the Group shall be applied to further the aim of the Group and for no other purpose.
b) Any bank accounts opened for the Group shall be in the name of the Group.
c) Any cheques issued shall be signed by two nominated members of the Management Committee one of whom may be the Treasurer.
d) The Group shall ensure that its accounts are audited or independently examined every year.
e) The Group may pay reasonable out of pocket expenses including travel, child care and meal costs to members or Management Committee members.
8) Annual General Meeting
a) The Group shall hold an Annual General Meeting in the month of October or as near as practicable.
b) All members shall be given at least fourteen days notice of AGM and shall be entitled to attend and vote.
c) The business of the AGM shall include:
Receiving a report from the Chairperson on the Group’s activities over the year
Receiving a report from the Treasurer on the finances of the Group
Electing a new Management Committee
Considering any other matter as may be decided
d) At least four members must be present for the Annual General Meeting and any other General Meeting to take place
9) Special General Meeting
A Special General Meeting may be called by the Management Committee or four members of the Group to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any Special General Meeting together with notice of the business to be discussed.
10) Alterations to the Constitution
Any changes to this constitution must be agreed by at least two thirds of those members present and voting at any General Meeting.
The Group may be wound up at any time if agreed by two thirds of those members present and voting at any General Meeting. In the event of winding up, any assets remaining after all debts have been paid, shall be given to another group with a similar aim.
12) Adoption of the Constitution
The following persons whose names, addresses and signatures appear at the bottom of this document constitute the Management Committee referred to in this Constitution.
Alan Rodgers, Chair
Tony Peers, Secretary
Anthea Peers, Treasurer
Cllr Paul Jagger MBE, Coopted STC